Business Administration Officer & Executive Assistant

Closing Date - 15/09/2023 00:00


Business Administration Officer & Executive Assistant

Location: 33 Ferreira Street, Mbombela, 1200, South Africa.

Kesho is a well-established firm of Chartered Accountants servicing a range of clients in different industries.

We are looking for a Business Administration Officer to join our team and support our daily office procedures. This individual is responsible for fostering a positive, collaborative work environment and effectively leveraging resources without compromising quality.

  • Relevant degree or diploma 
  • At least one-year experience in similar role
  • Superior customer service experience essential, with strong negotiation skills and the ability to manage priorities against tight deadlines.
  • Experience in working with Microsoft Office applications.
  • Tender Administration Experience.
  • Tech savvy.
Key Performance Areas:
The successful candidate will be responsible for the following:
  • Manage procurement of goods and services in compliance with our clients and Kesho policies and procedures.
  • Implement, and enforce project policies, protocols, and procedures relating to time and expense reporting, finance, payroll, human resources, travel, staffing, procurement, and other operations activities in alignment with our client and Kesho policies and procedures
  • Edit memos, letters, emails and other correspondence; format and edit documents such as financial statements, presentations, proposals and other client deliverables according to Kesho brand standards
  • Build relationships, using various mediums, with customers in all functions at all levels, and assure effective delivery of services
  • Conduct research as requested using Internet and intranet resources
  • Provide advanced support using Kesho software, including invoicing, reports, opening/closing/reinstating projects and performing research
  • Preparing and coordinating office files, basic clerical tasks, data entry and operating office equipment (scanner and printer)
  • Managing training and meetings effectively
  • Perform a wide range of administrative tasks and actively contribute to an effective work team environment by sharing the workload within the team
  • Assist in the implementation of new administration initiatives that impact across the business, ensuring proper take up in all sections
  • Assist in identifying issues that impact on proper administration of the Kesho business and work with others to implement solutions
  • Prepare Board room for meetings and serve refreshments.
  • Prepare for staff meetings, workshops, special events and farewells for staff
Skills and behaviors we are looking for:
  • Strong ability to write, communicate, and prepare engagement materials clearly in English.
  • Ability to communicate clearly and effectively and produce concise, accurate and impartial reports, narratives, summaries and recommendations
  • Work independently within established guidelines, prioritize and coordinate activities, and meet critical deadlines
  • Work cooperatively with others; build and maintain constructive relationships with those encountered during course of work; respond effectively and tactfully to hostility, confusion or concerns expressed by others.
  • Computer literate and tech savvy – good knowledge of Microsoft Office apps & good aptitude for IT.
  • Sound administration skills
  • Responsiveness, solution focus, drive and energy
  • Diligence, punctuality, a systematic responsible approach
  • Show initiative and drive.
  • Able to meet stringent timelines, work under pressure and be adaptable.
  • Stress Tolerance and flexibility.
  • Personal need for continuous learning
  • High level of attention to detail.
  • Can-do positive attitude.
  • Demonstrate personal integrity and accountability.
  • Exceptional customer services skills
  • Strong business acumen and fine eye for detail
  • Conflict resolution and management skills
  • Sense of urgency and a need for achievement.
  • Ability to work independently and be a reliable team player.

             Market related


Communication will only be made with short-listed candidates, If you do not hear from us within 21 days from the closing date, please consider your application as unsuccessful.

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