Three ways to speed up invoicing

KESHO

Table of Contents

Everyone, especially small business owners, enjoys making money. Invoicing, on the other hand, is one of the tasks that most small business owners dislike. Chores like creating and sending invoices are delegated to others who are deemed more enjoyable or even more urgent. 

You tell yourself you’ll do it tomorrow, but tomorrow becomes next week, and next week becomes next month, and you suddenly realize your client hasn’t paid you in a while, and your bank account is lower than expected. 

The problem is that clients cannot pay you until you have invoiced them. You require an invoicing system that makes the process less painful—or even takes it entirely out of your hands. 

Hire a bookkeeper

Bookkeepers manage your company’s financial transactions and records on a daily basis. This includes invoicing and following up on unpaid invoices. 

A bookkeeper creates invoices and ensures that they are delivered on time. They keep track of all payments and follow up on unpaid invoices. They’ll be able to tell you if you’re charging enough for your services if they have a complete view of your company’s financials. 

Consider how much easier it would be to get paid if someone else oversaw making sure that happened. 

Explore our Monthly Bookkeeping & Service Plans.  

Use invoicing programs

Cloud-based invoicing programs make it much easier to create, send, and collect invoices. You create an invoice template and fill in the necessary information for each client or project. The invoice is sent as an attachment or as a link to the invoice on the internet. 

Some systems allow you to track when the invoice was sent and when the client viewed it. You can set different deadlines for each client, and the system can often accept payment. Not only will invoicing be faster, but clients will find it easier to pay you. 

Check that your invoices are being sent to the correct department; sending invoices to the wrong department can result in significant delays in receiving payment. A cloud-based system can also keep track of when your invoices are past due and automatically send out reminders. 

Set up a payment schedule

Set up a regular payment schedule with your regular clients if they require the same amount of work from you over a set period of time, such as a month or two months. 

This is easier if done in conjunction with a cloud-based system that can be set up to automatically send out recurring invoices. You determine how frequently invoices are sent, and your client becomes accustomed to receiving them and promptly paying them. 

Invoicing your clients is the only way for your company to make money. Unfortunately, invoicing is one of those tedious tasks that is frequently put off. 

Finding ways to make that process easier for you and your clients means getting paid faster. Isn’t that every entrepreneur’s dream? 

Kesho makes dreams come true by providing solutions to this time-consuming task. With systems such as Xero and Hubdoc, we make invoicing easy, breezy, and hassle-free. 

Some systems allow you to track when the invoice was sent and when the client viewed it. You can set different deadlines for each client, and the system can often accept payment. Not only will invoicing be faster, but clients will find it easier to pay you. 

Check that your invoices are being sent to the correct department; sending invoices to the wrong department can result in significant delays in receiving payment. A cloud-based system can also keep track of when your invoices are past due and automatically send out reminders. 

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